How To Set Up Business Email Accounts
A business email account is necessary for effective, professional and convenient communication with customers, clients and business contacts.
Launch: Step 3
by: Leo Welder | ChooseWhat.com
A business email account is distinct from a personal email account in that it offers you a branded email address. A branded email address uses your company’s registered domain in the email address: @yourcompanyname.com. A non- branded email address is any email address that does not use your personal domain name, such as @gmail.com. @me.com, @outlook.com, @aol.com, etc. Before you set up business email accounts, you should Name Your Business and Register a Domain Name.
Note: You will want to name your business so that you can select a domain name that matches your business name. Registering your domain name is a necessary step in order to set up your email account using any of the following options.
Formerly known as Google Apps and then G Suite, Google Workspace is our recommended choice for setting up your business email address. There are a few advantages of getting your business email address from Google Workspace rather than from the company that hosts your website, such as:
Drawbacks: The only downside to using Google Workspace is that it is typically more expensive than getting an email address from your webhost or your domain registrar. However, you’ll get a lot of functionality and office tools for your money. You can start a 14-day free trial by visiting this page (discount code offer below!).
The Starter service is still a great value at only $6/user/month.
ChooseWhat is now an official referral partner for Google Workspace, therefore we can provide our visitors with a single-use discount code that gives you 10% off your first year of Google Workspace plans Business Starter or Business Standard service. Fill out the form below, if you would like us to send you the code - but please note that it only works once and has an expiration date, so don't request it if you don't plan to use it soon. :
For instructions on how to set up your business email account with Google, read our STARTicle:
4 Easy Steps to Getting a Branded Business Email Address with Google Workspace
Submit the following information to receive a discount code for 10% off your first year of your Google Workspace Starter or Standard account. Each code can be used only one time and has an expiration date, so please only request if you plan to sign up for a new account soon.
*We will only use your email to send the code, we promise.
Code is emailed manually by us, so please allow us some time to get back to you with one.
If want to use Microsoft Outlook to manage your email and calendar, Microsoft's email soution through Microsoft Exchange Online is going to be a better fit than G Suite. Also, at $4/ user/ month, it's slightly cheaper than G Suite, but it does require an annual commitment. If you're an Office 365 Business subscriber or plan to become one, you can upgrade to Office 365 Business Premium for an additional $4.25/ user/ month (total of $12.50/ user/ month) to add Microsoft's email functionality as well as Skype HD video conferencing and Microsoft Teams to your existing account.
Microsoft Exchange is preferred to G Suite for Outlook users, because the two companies stopped playing nice with each other several years ago. Managing Google email through Outlook is simple enough, but synchronizing a Google calendar with Outlook requires a third party tool and limits the calendar's capability. Rather than fight an uphill battle, it's smarter to just pick the path of least resistance here.
Use the following links to sign up for a business email account from Microsoft:
If you are ready to subscribe to a hosting service in order to build a website, it will be convenient and inexpensive to set up your business email account with your hosting service. The main advantage of this option is that it can be cheaper than using a service like G Suite or Office 365. In many cases, when you sign up for hosting service you'll get a specific number of email addresses included with your account. However, email provided by hosting services will not include any of the additional productivity and collaboration features offered by G Suite and Office 365 and your email account will be tied to your hosting service, so switching domain service providers may be a hassle.
Our web hosting service of choice is Host Gator. HostGator gives you unlimited email addresses with your web hosting plan.
Setting up and accessing your email account with your hosting provider is easy. Usually, they provide you with an admin interface (like cPanel or Plesk 10), where you can create and manage your email accounts. You can also access this email with an email client like Outlook, Thunderbird or Apple Mail.
Instruction for setting up your email accounts in HostGator
You also have the option of setting up email forwarding with your web hosting provider, so you can check your email in an account that you currently use more frequently.
Instruction for setting up your email forwarding with HostGator
ByLeo Welder | ChooseWhat.com
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